An Event coordinator is an individual who handles and plans the various events. The person can work alone or with the team. He/she manages various kinds of trade shows and stage shows.
All kinds of professional conferences and business meetings are also handled by the event coordinator. The individual also plans the personal functions like weddings and other parties.
The task of the event coordinator includes to settle the meetings with the clients and carry out the required discussion. The various budget evaluation and arrangement planning is also included as a part of their job.
They must possess good communication skills as they to need to contact key people. They must also secure the speakers for the event. They also need to handle the financial budget of the client.
They must need to spend the money wisely to promote the event. They also need to take care for the hospitality of the guests and ensuring medical services.
Even the various legal regulations of the event must also be taken care of and respected. If required, the event coordinator has to hire third party services. A good Event Coordinator must have great negotiation abilities along with problem-solving skill.
For the people seeking job in this industry must have marketing or hospitality degree. The higher degree and certain certifications are always helpful to get a good job in this field. The most important of all the qualifications and skills is to impress the clients.
One must also showcase the personal attributes. People in this profession are totally satisfied with the work and high pay scale.
Event Coordinator Resume Sample
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Rob Wilson
743 Xyz Abc Road.
Chicago, IL – xxxxx
Email: email@example.com | Home: xxx-xxx-xxxx | Mobile: xxx-xxx-xxxx
Professional Summary
Dedicated to continuous process improvement, policy implementation and integrating new technologies in the workplace. People focused with the discipline of time sensitive order and professionalism. Resume of experience in Events, Administration, Project Management, Venue Management and Donor Relations within small and large organizations.
Skills and Strengths
- Event management.
- Special event planning.
- Organized
- Exceptional customer service.
- Strong written and verbal communication skills.
- Excellent time management skills.
- Leadership
- Meticulous attention to detail.
- MS Office – Microsoft Outlook, Word, and Excel.
- Social media.
- Certificate in Alcohol Service.
Work Experience
1) Event Coordinator
Company name – Burlington, MA
July 2015 to Present
- Planned and executed social, corporate and non-profit events
- Sales – promptly responded to inquiries and requests from prospective clients
- Executed contracts and updated customer orders from start to finish in a timely and accurate manner
- Computed bills, collected payments and made changes for guests
- Ensured superior customer experience by addressing customer concerns, demonstrating empathy and resolving problems on the spot
- Managed food delivery for 200+ guests for special events
- Supervised banquet staff – ensured proper event set-up, food preparation, kitchen cleanup and proper shutdown
- Assisted with social media marketing strategies
2) Assistant Senior Manager
Cape Cod, MA
July 2014 to November 2015
- Planned and executed weddings, rehearsal dinners and launch parties
- Coordinated work between multiple vendors
- Managed social media marketing strategies
- Reviewed customer feedback
- Continually provided exceptional service to customers by being friendly, knowledgeable and accommodating
3) Non-Profit Events Intern
Framingham, MA
January 2013 to May 2014
- Contacted previous volunteers
- Recruited new volunteers
- Visited various high schools around the area – raising awareness about the nonprofit organization
- Onsite day of event
Educational Qualification
Bachelor of Science in Hospitality Management
ABC College – Beverly, MA
May 2013
Events Management / Intercultural Communications
XYZ University of the Arts
—– References Available upon Request –—
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Here are few shorter examples which will give you more idea about how to write a resume for the position of Event Coordinator.
Check these Event Coordinator resume samples.
I hope you find something interesting and valuable from these examples.
Example 1:
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Event Coordinator
Location: Boston, MA
Experience: 18 Months
- Programmed VIP events for University Senior Leaders and President Joseph E. Aoun.
- Coordinated international events for the 1.25 billion dollar Empower Campaign including, Dubai, Hong Kong, London,
- Miami, Los Angeles, New York, Philadelphia.
- Managed the Egan Research Center Event Venue including scheduling events, communicating setup with facilities and coordinated contracting schedules.
- Oversaw project flow via Outlook Calendar including accessing and updating Senior Leaders schedules for meetings.
- Coordinated venue reservations for meetings, dinners, lunches and private events via phone, email, fax, in person and Outlook 365.
- Maintained a corporate purchasing account for all private dinners and lunches, coordinating all necessary purchasing and rental of goods including food, furniture, entertainment.
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Example 2:
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Event Coordinator
Location: Chicago, IL
Experience: 1 Year 5 Months
- Represented company on the telephone and at events.
- Met, greeted and directed guests.
- Designed, created, distributed and removed event signage.
- Preparing and Managing budgets for the event.
- Ensuring adequate staff are available for the event.
- Creating a table sales database for all events.
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Example 3:
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Event Coordinator
Location: Boston, MA
Experience: 4 Years
- Discusses clients’ specific event planning needs and makes arrangements to meet those needs.
- Generates leads to help increase sales; Devises event planning techniques keeping within budgets.
- Provides hospitality services for US Open tennis & golf, MLB Allstar weekend and Fashion Week.
- Prepares event proposals based on client’s needs; Negotiates space and catering details.
- Coordinates details of events to ensure appropriate execution; Books musicians and DJs.
- Selects and books chefs and waiters to manage food details.
- Designs promotional materials and make changes as per clients’ demands.
- Prepares presentations and secure sponsorships; Produced special events with Tao Group Dream Hotel.
- Keeps inventory of equipment used at an event such as projectors, computers, and music systems.
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Example 4:
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Event Coordinator
Location: Pine Brook, NJ
Experience: 3 Years
- Book events: parties, groups, facility rentals.
- Restock inventory.
- Provide great customer service to guests such as parents and children.
- Answer questions regarding activities and programs, and work closely with several staff members to ensure that the indoor trampoline park is operated efficiently.
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Example 5:
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Event Coordinator
Location: Central, LA
Experience: 3 Years
- Completed intensive Spanish language courses.
- Cultivated communication skills with people from various cultures, languages, and backgrounds.
- Freelanced as English tutor and developed goals, objectives and lesson plans to analyze results of individual and group sessions.
- Negotiated with various agencies to plan group events and excursions.
- Enhanced budgeting and planning skills by planning various hostel and community events internationally.
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Example 6:
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Event Coordinator
Location: Westchester County, NY
Experience: 1 Year 5 Months
- Established photo booth rental company specializing in event development, custom photography detailing and personable customer service.
- Co-manage a staff of two for the purpose of facilitating publicity events, specialty shoots and tradeshow presentations among audiences consisting of 50–600+ people.
- Partner of New York University’s internship program and committed to fostering educational initiatives.
- Develop pricing structure to guide employees when determining package options.
- Utilize a budget tracking system to help facilitate company-wide financial decisions.
- Process invoices for accounts payable.
- Manage day-to-day operations of personnel associated with specific projects.
- Create an accessible and inviting environment to enrich the overall user experience of the photo booth through cyclical upgrades to the booth’s technology.
- Independently and smoothly manage multiple priorities/projects simultaneously.
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Example 7:
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Campaign and Event Coordinator
Location: Glen Ellyn, IL
Experience: 6 Months
- Campaign development including coordination, analysis, and continual monitoring for progress.
- Professionally representing clients in all areas of business.
- Contributed to the growth and performance of the division.
- Trained new marketing professionals.
- Managed and developed promotions and materials.
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Example 8:
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Event Coordinator
Location: Chicago, IL
Experience: 10 Months
- Organized literary readings, trivia nights and kid’s story time.
- Created promotional event materials for facebook, twitter, and Instagram.
- Processed inventory and assisted in returns
- Responsible for opening and closing the store, including drawer count.
- Cross-trained in the barista station.
- Empowered staff and delegated tasks appropriately within the store.
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Example 9:
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Event Coordinator
Location: Chicago, IL
Experience: 2 Years
Responsibilities:
- Exceed performance objectives in coordinating and hosting weddings, receptions, conferences, showers, and other special events.
- Develop lasting relationships with vendors to ensure maximum options for all clients.
- Maintains budgets set by clients.
- Ensures adequate staffing for events and schedule set up, technical, stage and other crews accordingly.
Accomplishments:
- I have a great impact on this job.
- This is a part-time job that is worked on the side, but I handle each client with great care.
Skills Used:
- My planning skills are strongly utilized in this position.
- Customer service is number 1 and I ensure that each client receives nothing less than the best.
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Example 10:
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Event Coordinator
Location: Boston, MA
Experience: 5 Years
- Through my passion for event planning and project management, I served as the Boston Event Coordinator where I am tasked with organizing dozens of highly successful annual events upwards of 200+ attendees; simultaneously maintained my responsibilities as an Account Manager.
- Collaborate with external vendors and internal teams to manage budgets, supplies, schedules, transportation, food/beverage, and entertainment leading up to events while acting as the main point of contact on day of event to ensure seamless execution, facilitate any change in schedules, and manage escalations.
- Planned and executed events not limited to, but including the Annual Holiday Gala, Bring Your Child to Work Day, Team Building Events, Fundraisers, and AOL’s Annual Day of Service.
- Proven ability to communicate effectively to large groups and exude genuine enthusiasm which resulted in a direct increase in employee contribution and collaboration.
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Example 11:
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Event Coordinator
Location: Phoenix, Az
Experience: 8 Months
- Build and protect brand and brand Image.
- Manage and coordinate all events, marketing, advertising, and promotional activities as directed by the GM, SVP of Operations, Director of Events, Marketing Manager.
- Goal setting and planning.
- Work to support and assist the group and corporate event sales team in soliciting and executing events.
- Develop and implement event plans and projects for new and existing projects.
- Book, receive contracts and ensure successful execution of events.
- Build relationships with key organizations as well as local media and advertising partners.
- Generated over $100K in sales in 6 months
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Example 12:
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Event Planner
Location: Boston, MA
Experience: 3 Years
- Planned, coordinated and executed events – Oversee the planning and execution of operations for private and special events.
- Managed all sorts of the event operations – The facility selection, contracting, pricing, photographers, transportation, food and beverage selections and audio/visual service arrangements.
- Supervised production of events – Work with external teams on all aspects of planning the event.
- Planned the event floor plan and its budget and produced the event materials and accessories.
- Negotiated and managed contracts with clients and vendors.
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Example 13:
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Event Coordinator
Location: Chicago, IL
Experience: 8 Years
- Engage with clientele to build relationships and cultivate leads.
- Conceptualize event design through client presentations and proposals.
- Maintain client and vendor database as leads progress.
- Negotiate with vendors and venues to foster a seamless experience.
- Collaborate with our creative departments and develop design within clients budget.
- Serve as project manager when on site for events, activations, and installation.
- Successfully coordinated and executed prominent events including the Whole Foods.
- Englewood Grand Opening, Chicago Gourmet, Chicago Marathon, Lagunitas Brewery.
- Chicago Holiday Party, and Lake FX Music Showcase.
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Example 14:
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Event Coordinator
Location: New York, NY
Experience: 5 Years
- Worked with clients to guide them through the event details and served as their personal coordinator throughout the entire planning process and event.
- Created client contracts, took final counts, prepared floor plans and coordinated menus for events.
- Worked with vendors to provided creative design, style and themes for client if needed.
- Organized and kept records of events and details in Microsoft excel and Word.
- Floor manage day of event, coordinated and supervised staff to ensure a successful event.
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Example 15:
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Event Coordinator
Location: Austin, TX
Experience: 2 Years
- In charge of coordinating and organizing all equipment for special events.
- Developed & implemented procedures for inventory control.
- Coordinating staff to complete set-up of event functions.
- Managing a staff of 3-20 people, more based on type of function.
- Engaging with guests to deliver a positive and unique experience.
- Implementing design options and displays to go above expectations.
- Training of staff in proper guest and event service techniques.
- Created procedures for liquor service & control.
- Created procedures for event production from start to finish.
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Example 16:
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Event Coordinator/Campus Missionary
Location: Chicago, IL
Experience: 2 Years
- Managed team of 8 ministry workers and volunteers for citywide worship gatherings of 55-70 college students.
- Oversaw and developed student leaders on the college campus.
- Organized and conducted leadership meetings.
- Created the role of Event Coordinator Assistant.
- Provided students with resources to help them grow in areas of weakness.
- Developed equipment checkout policies.
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Example 17:
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Event Coordinator
Location: Atlanta, GA
Experience: 3 Years
- Innovative, proactive event coordinator professional with a high-energy background in a fast-paced wedding management arena.
- Outstanding written and verbal communication skills and superior presentation capabilities aimed at managing weddings within designated budgets.
- Accompanied wedding planning team to the clients’ offices or houses to discuss details.
- Recorded client information and took down notes akin to clients’ needs.
- Prepared and sent proposals to clients and handled follow-up activities.
- Kept in constant contact with vendors to ensure their presence and quality of work at the venue.
- Ensured that every detail is coordinated at the day of the wedding.
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Example 18:
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Event Coordinator
Location: Gwinnett, GA
Experience: 2 Years
- Event coordinator of campus organization engaging students in community development and giving activities.
- Organized community drives and events.
- Played an active role in extensive marketing, planning, and promotions.
- Successfully organized the 3rd annual Taste of Africa Showcase event attracting 700+ staff and students.
- Organized job fairs and collaborated with local employers to create internship and job opportunities.
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Example 19:
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Event Planning Coordinator
Location: Atlanta, GA
Experience: 4 Years
- Work directly with client to plan client events.
- Coordinate details of the event.
- Work directly with Vendors.
- Manage personnel for the event.
- Create a budget for the event.
- Organize transportation for the event.
- Ensure the event runs smoothly.
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Example 20:
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Event Coordinator
Location: New York, NY
Experience: 2 Years
Responsibilities:
- Computed reordered and proofread data records and reports.
- Calculated /prepared invoices and account statements according to company procedures.
- Reconciled discrepancy on customer billing.
- Reserved event space with complex contracting and financial statements.
- Managed office schedules, appointments, and commission/ Deposit logs.
- Handled high volume customer calls and emails.
Accomplishments:
- A part of training and development.
- Opened Two restaurant locations.
- Helped write company training Manuel.
- Data entry for company cookbook.
Skills Used:
- Great entrepreneur skills.
- Interpersonal skills.
- Ability to multitasked.
- Open table/ Microsoft Word/ Reserve/ Caterease/ Excel.
- Great Team Player.
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These are some sample resumes/cv of Event Coordinator. You can select any of the lines/sentences from these all examples. Combine them, edit them and use them to make a nice & effective resume.
There are more than 53,000 active jobs online for Event Coordinator. If you are looking for Event Coordinator jobs, you can check it here.
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