Project Coordinator Resume Sample

Project Coordinator Resume SampleProject coordinators are the people who are responsible for controlling the project and coordinating with the team. They are hired by the senior project managers to supervise various projects.

They have to handle the team and increase the projects for the company. They need to talk with the junior team members and assign them the individual tasks. Their work is supervised by the Project Manager.

Their key task is to ensure the completion of various projects taken in a smooth manner. They need to supervise accomplishment of the project within the company budget and before the deadline.

They play a very vital role in the development process of the project. There are various ways to write a resume for it. There is a majority of women working in this field as compared to men.

Time management and the excellent communication abilities are the two main key qualifications required for this job. Proactivity and multitasking are an added skill.

For those who are seeking a job in this field must possess bachelor’s or master’s degree in business administration. Most of all the people in this field are highly satisfied with their work and salary.


Project Coordinator Resume Sample

Rob Wilson

743 Xyz Abc Road.
Chicago, IL – xxxxx

Email: | Home: xxx-xxx-xxxx | Mobile: xxx-xxx-xxxx

Professional Summary

 Innovative administrator offering 10+ years’ experience in information technology management within highly competitive markets. A detail-oriented manager with analytical skills to run the day to day operations. Capable of managing multiple tasks simultaneously and meeting tight timelines. Offer advanced computer skills in MS Office Suite and other applications/systems.

Skills and Strengths

  • Windows, Mac OS, Unix.
  • MS Project.
  • Reading Floor Plans/Blueprints.
  • MS Office (Word/Excel/Outlook).
  • IT Management.
  • Project Management.
  • MS FrontPage.
  • Bilingual Russian/English.
  • Accounting (Payroll AP/AR).
  • Report & Document Preparation.
  • Inventory control.
  • Office and facilities management.
  • Staff development and training.
  • Month-end reconciliation & Analysis.
  • Business Intelligence (BI).
  • Spreadsheet & Database Creation.

Work Experience

1) Technology Project Coordinator

Company Name – Chicago, IL

January 2012 to Present


  • Schedules and reports all moving activity.
  • Responsible for metrics reporting and tracking.
  • Works within project budgets; including cost variance reporting, reconciliation, and processing of monthly charges.
  • Liaison between clients, vendors, technology team and other stakeholders within the business.
  • Establishes project schedules, evaluates vendor performances and monitors project related tasks for business moves.
  • Provides status reports to upper Management, discussing major activities, work tasks, and vendor performance.
  • Process monthly expense reports reflecting supporting documents and budget code indexes.
  • Organize and supervise other office activities (daily conference calls, weekly meetings, recycling, renovations, offices reconfigurations, setting up new hire desks, event planning).

Key Accomplishments:

  • Synchronized migration of over 1500 users from a physical infrastructure to a Virtual Desktop Infrastructure platform; saving the North American operation approximately $1 million per year.
  • Managed relocation of over 1000 users within the organization; and 3000 users within a single campus.
  • Created a moving matrix to track each relocation; simplifying the tracking process.
  • Coordinated technology for annual Global Summer Analyst and Associate internship program.


2) Training and Information Coordinator

Company Name – Newark, NJ

May 2011 to September 2011

  • Measured the effectiveness of the Training Team through data analysis and metrics, implemented recommendations for enhancement.
  • Created the Program Manual for a three-year finance leadership development program.
  • Coordinated first annual Global Finance and Actuarial Conference for executive officers in Asia locations.
  • Planned and facilitated senior-level learning programs, presentations and various event logistics.
  • Managed the calendar and invites distribution for all meetings and events for the department.


3) Office Assistant

Company Name, INC – Brooklyn, NY

June 2007 to April 20011

  • Performed all responsibilities for managing and organizing operations at the front desk.
  • Performed all monthly accounting duties including payroll, accounts receivable, accounts payable and GL functions.
  • Organized management and staff calendars and provided appointment reminders.
  • Processed invoices.
  • Entered invoice data.
  • Checked data entered for discrepancies.
  • Processed emails.

Educational Qualification

Bachelor of Arts in Business Administration-Accounting



High School



—– References Available upon Request –—


Here are few shorter examples which will give you more idea about how to write a resume for the position of Project Coordinator.

Check these Project Coordinator resume samples.

I hope you find something interesting and valuable from these examples.

Example 1:

Project Coordinator

Location: Hawthorne, NJ

Experience: 3 Years

  • Facilitate company introductions to new clients – initial meetings, luncheons, showroom expositions, and site visits to past projects across the state.
  • Create written marketing material for promotional use – used in weekly company update emails and introductory material for new clients.
  • Wrote publicity content for the website redesign (ex: About Us, Project Descriptions, Terms and Conditions, etc.).
  • Maximize client base by researching potential companies and pinpoint perspective clients.
  • Educate clients on product lines and technical specs.
  • Consult clients in designing of their home projects, provided product that best suited their design vision.
  • Lead exhibits of the showroom – answered questions and provide detailed product specs.


Example 2:

Project Coordinator/Communications Assistant

Location: New York, NY

Experience: 4 Years

  • Project coordinator/communications assistant for the Health Finance & Governance (HFG) Project, a USAID-funded cooperative agreement focused on health systems strengthening.
  • Coordinate senior and technical management teams of the HFG project.
  • Manage project events and meetings.
  • Generate, edit, and manage content for the HFG website consistent with the project’s communications strategy.
  • Develop content for and manage project social media accounts.
  • Assist with research for various activities such as data collection and literature reviews.
  • Perform research in support of business development needs.
  • Provide technical project support for country programs.


Example 3:

Project Coordinator

Location: Passaic, NJ

Experience: 5 Years

  • Coordinated 4 project managers, various field technicians and all subcontractors to designated projects.
  • Reviewed contract documents including submittals, RFPs, RFIs, and SOWs.
  • Coordinated with Project Supervisors, clients, design team, and office staff.
  • Reviewed subcontractor proposals and coordinated subcontractor billing.
  • Office work: Handled all administration for billing and invoicing using Microsoft Excel for Proposals, Contracts, Daily Field Reports and all Invoices to be billed to clients with accurate detailed information of all work performed and expenses to be paid.
  • Processed all applications, sales receipts, daily reports, client proposals and client contracts.
  • Performed office filing and administration of all documents, architectural drawings, project schedules, property plans and client information.
  • Created reports, schedules and manuals for different projects using Microsoft Project, Publisher, Power-Point and Microsoft Word.
  • Corresponded with all trades and clients with Microsoft Outlook.
  • Answered phones and handled all direct client communication.


Example 4:

Project Coordinator

Location: Manchester, UK

Experience: 3 Years

  • Coordinate day-to-day activities on a construction site. Focus on achieving short-term goals.
  • Develop and load schedule logic with project team using MS project. This is used as a point of reference for project execution.
  • Successfully perform quality test and assurance, accepting short-term deliverables and releasing resources.
  • Reduced material cost through strategic negotiation with multiple vendor and suppliers.
  • Reduced project duration by assigning resources to work concurrently.
  • Resolved conflicts that arise between contractors as a result of task dependencies and drive team cohesion with the focus on strategic goals.
  • Managing schedule interface, integrating project components and resolving issues arising from schedule dependencies.
  • Saved about $70k annually by negotiating lightning equipment and through bulk purchase of doors and keys.
  • Support the project manager in developing and updating project management process and templates.
  • Update and continuous analysis of communication plan to ensure information flow according to plan and request changes when necessary.
  • Assist in collating work development data, progress and information to develop a status report at the request of project manager.
  • Discovered plan deviation in time during routine checks in the execution phase and call to the attention of contractor thereby saving time and recovery cost.
  • Ensure only approved changes are applied, tracked, updated and communicated to project team and stakeholders.
  • Update Gantt chart to provide current status to the project team and identify any deviation from the baseline so as to advise corrective or recovery measures.
  • Developed cost control process using Excel and Earn-value to track and monitor expended cost vs work earned.
  • Manage and coordinate resources between projects to ensure optimal use of limited resources, focus on quality.


Example 5:

Project Lead Coordinator

Location: New York, NY

Experience: 2 Years

  • Prepared and led meetings between departments.
  • Reported developments to Directors and Executive using spreadsheet reports.
  • Identified and worked to remove barriers to successful completion of the overall project, with particular emphasis on resolving issues with subcontractors.
  • Facilitated and coordinated the work of multiple project teams engaged in the establishment and implementation of new projects to support the Directors and Executive team.
  • Created tracking process to measure productivity that assisted the team in the betterment of results.
  • Provided timely project status updates to the Directors and Executive Team.
  • Maintain and update company database to ensure members are represented.
  • Responsible for leading the increase of productivity 30% week over week.
  • Responsible for leading and creation of new processing method that increased processing and added to top line sales.
  • Ensuring that all projects are delivered on-time, within the scope and within budget Ensure resource availability and allocation.
  • Use appropriate techniques to manage changes in project scope, schedule and costs.


Example 6:

Project Coordinator

Location: New York, NY

Experience: 2 Years

  • Working for a 5-year research project.
  • The project was designed for New York State families with the youth of the ages 14-16 that receive Social Security Income (SSI).
  • The goal is to help these youths with disabilities transition from high school to a successful adult life. As a Project Coordinator, I help assist with quarterly calls for the intervention group.
  • Schedule and conduct Core Training workshops for the parents.
  • Update the database with parent’s information.
  • Provide the family with resources depending on their immediate needs, such as housing, recreational programs, IEP educators, transportation and etc.


Example 7:

Project Coordinator

Location: Boston, MA

Experience: 4 Years

  • Coordinate activities from purchasing, production control, marketing, product engineering, production, vendors, and customers.
  • Hold regular status meetings with the team, attend/schedule site walks with Project Managers, Sub-Contractors, and Technicians.
  • Track and analyze project performance, cost performance, schedule and report to the management on the changes- project scope, project schedule, and project costs, being able to suggest the improvements to all the above.
  • Plan, direct, and coordinate technician field service activities across multiple clients and projects.
  • Coordinate internal resources and third parties/vendors for the flawless execution of projects.
  • Ensure that all projects are delivered on-time and within scope.
  • Track and analyze projects’ performance, expenditures, procurement and report about any possible or current blockers, risks, overflows, deficits.
  • Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility.
  • Collect management requirements and transform it into projects pipeline.
  • Work with resource management on resource planning, availability, and allocation according to projects pipeline.
  • Based on provided scope and requirements, translate them into tasks, schedule and assign tasks.
  • Create and maintain comprehensive project documentation, close project, and documentation.


Example 8:

Project Coordinator

Location: Chicago, IL

Experience: 4 Years

  • Coordinating a multi-level preparedness/prevention discharge intervention resulting in short-term optimum risk reduction strategies including improved medication and physician visit adherence decreased blood pressure, more accurate risk perception, and decreased time to arrival to ED for next event.
  • Trained and managed research assistants, motivate and mentor staff to increase enrollment and ensure retention.
  • Recruiting patients with a diagnosis of a Stroke/TIA in the hospital and emergency room.
  • Completing individual interviews assessing medical, social, environmental factors and specifically psychological factors by using the CES-D Scale.
  • Educating patients randomized for intervention using a workbook, PowerPoint presentation, and a stroke survivor video.
  • Using Redcap, a data set program, to retain and manage patient data and running data analysis.
  • Analyze data, identify data discrepancies, and develop reports to assess or monitor project performance.
  • Following up on every subject at their follow-up interval providing them with resources and more education. In-person follow-ups at 6 months and 12 months at the hospital or home visits requiring vitals, such as taking their blood pressure, performing fingerstick tests for cholesterol levels and hemoglobin A1C levels.


Example 9:

Project Coordinator

Location: Houston, TX

Experience: 4 Years

  • Expertise in identifying and analyzing the business needs and build a project plan that translates the requirements into tasks.
  • Served as a liaison between the business stakeholders and team members.
  • Excellent organizational and time management skills.
  • Successful track record of executing projects on schedule and within budget.
  • Energetic, result oriented professional with analytical, decision-making, problem-solving, conflict management and change management skills.
  • Successfully managed projects with on-site and off-shore teams.
  • Excellent oral and verbal communication and training skills.
  • Demonstrated experience in reporting project status to a different audience.
  • Excellent in facilitating meetings by driving the discussions towards the Agenda.


Example 10:

Project Coordinator

Location: New York, NY

Experience: 2 Years

  • Collaborated with Project Manager (PM) and others informed about project status and issues that may impact client relations.
  • Supported the Project Manager(s) in coordinating deliverables and meeting project scope and will own assigned tasks for the entire project, or portions of the project.
  • Performed multiple aspects during projects to include but not limited to co-ordinations, follow-ups, documentation, auditing, communication plan, governance, data entry, processing forms etc.
  • Coordinated with the PM in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows and preliminary schedules.
  • Analyzed project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures; Tracked the progress and quality of work being performed by assigned Contractors.
  • Analyzed and improved departmental operations. Established new procedures resulting in increased productivity and more efficient resource utilization.
  • Performed preparing the procurement package to include the Performance Work Statement (PWS) Statement of Work (SOW) and Independent Government Estimate (IGE) to include market research.
  • Assure that work is performed in accordance with project requirements and SLA’s.
  • Prepare and submit Purchase Requests (PR) and drafted a Quality Assurance Surveillance Plan (QASP) checklist.
  • Evaluate quotes/proposals from vendors/contractors.


Example 11:

Project Coordinator

Location: Pine Brook, NJ

Experience: 4 Years

  • Worked in conjunction with Project Managers to ensure the success of project objectives from start to finish.
  • Closely collaborated with team leads and vendors/agencies across multiple functions (Brand, Sales, HEOR, Managed Markets, etc.) to ensure project objectives were clearly communicated and executed on time.
  • Determined risks which would affect project timelines and implemented mitigation plans.
  • Maintained project timelines which included milestones and interdependencies.
  • Created presentations with input from team leads for weekly status meetings and upper management proposals.
  • Created and distributed meeting minutes.
  • Scheduled and organized meetings which included logistical support (AV, food, Outlook calendar management).
  • Implemented feedback and best practices from team members to improve existing processes and templates used for communicating project flows and timelines.


Example 12:

Project Coordinator

Location: New York, NY

Experience: 2 Years

  • Assist Project Manager stage real estate.
  • Make/update notes, measurements, ideas, inventory and shopping lists.
  • Document Expenses for Budget.
  • Create Power Point Presentations.
  • Research resources and contact vendors and suppliers.


Example 13:

Project Coordinator

Location: Stamford, CT

Experience: 3 Years

  • Assist sale representatives from all regions through CRM with project management requests involving cut-to-size jobs with stone material and specific details/finishes.
  • Estimate large quantities of stone and tile material for commercial and residential projects.
  • Price custom fabrication requests involving great attention to detail.
  • Construct shop tickets for fabrication approval or overseas pricing.
  • Follow up with bidding or ongoing jobs and make changes as needed to completion.


Example 14:

Project Coordinator

Location: Newtown, PA

Experience: 1 Year 3 Months

  • Prioritized and managed multiple concurrent digital and print tasks/projects with regards to the project delivery and internal routing process.
  • Responsible for assigned brands projects including opening jobs, trafficking workflow, and conducted weekly status meetings with relative team members.
  • Assisted Senior Project Managers with all aspects of interactive development and communicated with team members on crucial deadlines and status of all jobs and deliverables.
  • Trained new employees on how to use company’s internal routing system, entered project estimates, and scheduled meetings.


Example 15:

Project Coordinator

Location: New York, NY

Experience: 3 Years

  • Assist a Project Manager and the Regional Manager with their daily schedules, meetings, and place phone calls to customers on their behalf in order to schedule inspections and job start dates.
  • Monitor the incoming phone calls as well as the incoming and outgoing mail and email.
  • Assist in the collection efforts of receiving payments for work that has been invoiced.
  • Prepare Xactimate reports, estimates, bids and invoices and send the documents to insurance companies, property managers and customers.
  • Make daily customer service calls to customers who have a job in progress with Maxon.
  • Approve vendor invoices and forward to the finance department for payment.
  • Coordinate with our vendors and send work orders in order to set them up at a new job location.
  • Take meeting minutes at the bi-weekly New York Regional office meeting.


These are some sample resumes/cv of Project Coordinator. You can select any of the lines/sentences from these all examples. Combine them, edit them and use them to make a nice & effective resume.

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