A Personal Assistant or a personal helper is employed by the top executives of the firm. They are hired to assistant these executives with their everyday activities. The PA’s needs to communicate with clients and set the appointments. They need to ensure all the clerical and administrative tasks. They must make the best use of their time and also inform about the time or change in meetings.
The common duties which come under the work profile of Personal Assistant is to receive and answer phone calls. Also, he/she must get the date of the meetings and organize them. They need to check the inbox and handle the mail responses. The Personal assistant also has to make the travel arrangements.
All the candidates with the communication skill, work efficiency, computer competence are eligible. The candidates who are seeking to apply for this job position must be ready for the flexible job timings. If the person has the organizational skills mentioned in the Personal Assistant Resume, then there are high chances of him being selected.
There is requirement of formal education but some experience is surely needed. The graduate degree will emphasize the candidate’s ability. This role is bit challenging.
Personal Assistant Resume Sample
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Rob Wilson
743 Xyz Abc Road.
Chicago, IL – xxxxx
Email: email@example.com | Home: xxx-xxx-xxxx | Mobile: xxx-xxx-xxxx
Objective
My objective is to obtain a position as a business professional with a company that will provide me the ability to test my skills and provide opportunities to benefit both the company and myself.
Professional Summary
Experienced Personal Assistant successful at minimizing hassles and alleviating client concerns by effectively coordinating schedules, planning events, running errands and handling adult/child care and household tasks. Caregiver with a solid reputation of exceptional service and more than four years assisting high-profile clients.
Work Experience
1) Personal Assistant
XYZ Company – Atlanta, GA
August 2013 to Present
- Maintain all social media accounts (Facebook, Twitter, Tumblr etc.)
- Work on launching special projects (confidential).
- Work on webpage project.
- Schedule travel.
- Personal Errands.
- Accompany to special appearances.
2) Administrative Personal Assistant
ABC Company – Atlanta, GA
August 2010 to Present
- Provide Administrative support to the Operations Manager of ABC Company.
- Produce document, reports and letter of correspondence via email and documentation.
- Maintain inventory and service of equipment (radios, credit card machines and shuttle tickets.
- Respond to routine customer inquiries regarding shuttle schedules, pricing and reservations.
- Verify all transactions and fees collected for transportation from drivers and curb agents.
- Calendar management, draft memos and letters.
- Prepare payroll for flight crew, limo drivers and office staff.
- Management of DOT (Department of Transportation) files.
- Point of contact for the Operations Manager with visitors and office staff.
- Fill in as dispatcher when needed.
3) Personal Assistant
XYZ Company – Atlanta, GA
August 2005 to April 2007
- First point of contact for owner.
- Regularly made decisions in the absence of the owner.
- Created and processed all necessary administrative duties, forms, documents and spreadsheets etc.
- Created transportation schedules for groups performing at concerts and conferences.
- Managed bill payments for company and owners personal expenses.
- Created invoicing for client transportation services.
- Emailed correspondence for quotes, inquiries of transportation.
4) Tenant Coordinator
ABC Company – Atlanta, GA
October 2002 to July 2004
- Supervised a staff of 12 employees (security, concierge, maintenance and janitorial).
- Maintained preventative maintenance software. Assigned work orders for maintenance employees.
- Monitored and scheduled all preventative maintenance job duties to maintenance staff.
- Ensured all aspect of the building is maintained in accordance with all applicable codes.
- Maintained constant communication with building tenants to provide high quality service, operation and maintenance service to ensure proper performance of engineered building equipment and systems.
- Reviewed completed work regularly to ensure quality standards are met or exceeded the satisfaction of building tenants.
Educational Qualification
Business Management
ABC College – 2000
Office Technology
XYZ College – 1997
Skills & Technical Highlights
- Microsoft Office Suite Internet Explorer Contract Closing.
- Adobe/Acrobat Media Player Data Entry.
- Real Player Windows XP Event Marketing.
- Event Coordinator Public Relations Administration.
- Inventory Control Corporate Branding Talent Management.
- Event Promotions Crisis Management HR Functions.
- Cash Handling Ticket Sales Retail Sales.
- Inventory Specialist Market Research Monetary Collections.
- Management Concepts HR Staffing Alpha & Digit Filing.
- Market, Industry & Trend Analysis.
- Staff Recruitment & Leadership.
- Joint Venture, Alliances & Partnerships.
- Event Contract Negotiations.
- Social Network Management.
—– References Available upon Request –—
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Properly writing roles, responsibilities, and skills in Personal Assistant’s Resume is very important. It is because the employer or the recruiter will check them to judge your capabilities. Mostly, the points of the job duties performed will come under the section of work experience in the Personal Assistant’s Resume. Whereas you can mention your skills within the skill section. The other key or highlighting points can be noted separately.
To get the job, making an accurate resume having precise points is necessary. Hence, here are few shorter examples which will give you a better idea about how to write roles, responsibilities, skills and work experience in the resume for the position of Personal Assistant.
From our resume database, I have gathered few examples. These resumes are selected on basis of different location and experience level. These Personal Assistant Resume samples of professionals will give you provide with a hint when you are writing your resume. You can change the points according to your location and experience level.
Check these Personal Assistant resume samples. I hope you will find something interesting and valuable from these examples.
Example 1:
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Personal Assistant
Location: Chicago, IL
Experience: 3 Years
- Plan and supervise all personal travel arrangements including air travel, ground transportation and accommodations.
- Run errands, including completing grocery shopping and picking up dry cleaning.
- Organize personal and professional calendars and supplied reminders of meetings and events.
- Prepare meals encouraging a healthy active lifestyle.
Technical Skills:
- Administrative Business Technology Customer Service.
- Executive Support Microsoft Word Client Communication.
- Office Services Microsoft Excel Mail Service.
- Document Handling Microsoft Access Messenger Service.
- Book/Record Keeping Power Point Meeting Schedule.
- Workflow Planning Proprietary Software.
- Regulatory Reporting.
- Project Management.
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Example 2:
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Personal Assistant
Location: Stockbridge, GA
Experience: 7 Years
- Provided administrative support for Senior and Assistant Pastors of company.
- Arranged internal and external meetings, conferences and seminars.
- Managed accounts payable and receivable.
- Highly focused and results-oriented in supporting complex deadlines with favourable outcome.
- Upgraded church membership database and vendors’ activity sheets.
- Formed newly accounting records for the use of vision and building funds.
- Magnified annual events scheduled for company and personnel.
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Example 3:
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Personal Assistant (Part-Time)
Location: Duluth, GA
Experience: 2 Years
- I’m committed to making your to-do list my priority and giving you back the most precious resource in life i.e. Your Time.
- With your very own personal assistant you will be delighted when you discover that you have more time and energy for yourself, family and friends.
Assistant Duties but not limited:
- Organize Home/Office Space.
- Cleaning.
- Closet Clean Out.
- Garage/Storage Clean Out.
- Poshmark Sales.
Skills:
- Microsoft Word.
- Microsoft Outlook.
- Data Entry/10 Key.
- Multiple Line Telephone.
- Microsoft Excel.
- Memorandum.
- Scheduling.
- Inventory.
- Filing.
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Example 4:
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Personal Assistant
Location: New York, NY
Experience: 4 Years
- Managed the CEO’s complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
- Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
- Oversee the daily activities of clients’ household while they were traveling.
- Frequently used word processing, spreadsheet, database and presentation software.
- Supervised household staff, contractors and vendors.
- Maintained entire family’s schedule and organized events.
- Answered a high volume of phone calls and email inquiries.
- Coordinated events and worked on ad hoc projects.
- Organized and attended meetings, including compiling all documents and reports ahead of time.
- Filed paperwork and organized computer-based information.
- Arranged domestic and international travel plans and itineraries, including flight, car service and restaurant reservations.
- Maintained appropriate filing of personal and professional documentation.
- Developed professional relationships with reliable vendors, including dry cleaning, tailors and designers.
Skills:
- Self-directed Flexible.
- MS Windows proficient Multitasking.
- Strong interpersonal skills Highly organized.
- Dedicated team player Travel coordination.
- Filing and data archive Microsoft Office proficiency.
- Pleasant demeanor Time management.
- Excellent planner and coordinator Professional and mature.
- Quick learner Strong problem solver.
- Excellent communication skills Social media savvy.
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Example 5:
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Personal Assistant
Location: Boston, MA
Experience: 2 Years
- Arranged domestic and international travel plans and itineraries, including flight, car service and restaurant reservations.
- Sourced and ordered office equipment and supplies.
- Oversaw the daily activities of clients’ household while they were traveling.
- Maintained appropriate filing of personal and professional documentation.
Skills:
- Highly organized Works well under pressure.
- Customer service-oriented Appointment setting.
- Travel administration Excellent planner and coordinator.
- Flexible Strong problem solver.
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Example 6:
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Personal Assistant
Location: Atlanta, GA
Experience: 2 Years
Professional Highlights:
- Conscientious and hardworking student pursuing a Bachelor’s Degree in Marketing.
- Experience in providing great customer service.
- Technical proficiency in Macintosh, Windows, and Microsoft software.
- Utilize time well and meet deadlines for task completion.
- Goal oriented, desiring a challenging career in business.
Roles & Responsibilities:
- Devising and maintaining office systems, including data management and filing.
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
- Producing documents, briefing papers, reports and presentations.
- Handling requests and queries appropriately.
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Example 7:
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Personal Assistant
Location: Boston, MA
Experience: 3 Years
- Main clerical duties for the office.
- Work includes composing and typing project correspondence.
- Sorting mail.
- Submitting construction permit requests.
- Scheduling meetings and making copies of documents for construction bids and projects as well as accounts payable, billing and payroll for company.
Skills & Abilities:
- Answer phones with a positive friendly attitude.
- Ensure customers understand all paperwork.
- Answer any questions or concerns that a Customer / Client might have.
- Outgoing and like-able personality.
- Confident and Authoritative speaker.
- Strong presentation skills with High degree of self-motivation.
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Example 8:
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Personal Assistant
Location: Atlanta, GA
Experience: 3 Years
- Took responsibility for making all travel arrangements.
- Maintained records and receipts concerning travel expenses.
- Provide a status report in a format and frequency as required.
- Submitted invoices that included a task level account of work performed for the period covered, and the associated hours.
- Arranged meetings, received incoming calls, made outgoing calls to arrange business meetings, personal shopper, emails, fax, personal errands, revenue cost, business plans, development work, records, and specifications.
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Example 9:
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Personal Assistant
Location: New York, NY
Experience: 2 Years
- Formulated action plans to achieve them effectively.
- Managed all calls, collected and sorted mail.
- Maintained daily task list, arranged meeting, and made appointments with individuals on a priority basis.
Skills:
- Microsoft Word.
- Microsoft PowerPoint.
- Macbook and Apple products proficient.
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Example 10:
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Personal Assistant
Location: Atlanta, GA
Experience: 2.5 Years
- Handle a wide range of administrative duties.
- Maintain all household appliances and office equipment to ensure proper functionality.
- Manage household staff, activities, and special functions for in household.
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
- Supervise the maintenance of office and household supplies.
- Participation in events.
- Running errands.
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Example 11:
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Personal Assistant
Location: Austin, TX
Experience: 5 Years
- Ordered and distributed office supplies while adhering to a fixed office budget.
- Managed office supplies, vendors, organization and upkeep.
- Directed guests and routed deliveries and courier services.
- Answered and managed incoming and outgoing calls while recording accurate messages.
- Greeted numerous visitors, including vendors and interview candidates.
- Helped distribute employee notices and mail around the office.
- Maintained a clean reception area, including lounge and associated areas.
- Screened all visitors and directed them to the correct employee or office.
Skills:
- Computer proficiency MS Windows proficient.
- Good telephone etiquette Data entry.
- Trusted key holder Document scanning.
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Example 12:
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Personal Assistant
Location: Atlanta, GA
Experience: 4 Years
Objective:
- To secure a professional position in either the business or public service sector. In this position, I expect that my organizational and administrative skills and experiences will be optimally used to help achieve the objectives and/or mission statement of the organization.
Roles:
- Provide personal and confidential assistance to high profile families in the Atlanta area.
- Assist families with day to day operations including organization, child care and transport.
- Recruited, interviewed, and hired qualified candidates to fill job openings.
- Assisted Branch Manager in running day to day office operations.
- Maintained data bases, developed new forms and processes, and reconciled time sheets.
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Example 13:
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Personal Assistant
Location: Phoenix, AZ
Experience: 2 Years
Highlights:
- Highly intelligent, self-motivated, problem solver; hands-on professional with sixteen years of customer service and administrative experience in the hospitality, insurance, and banking fields.
- Proactive, team player, able to work independently.
- Exceedingly capable of executing tasks relating to administrative and clerical functions.
- Exceptionally articulate with superior telephone etiquette.
- Professional and passionate relating to our company, our clients, and employees.
- Reliable, focused and dedicated to getting the job done.
- Eagerly assists with the morale in the working environment by demonstrating integrity and an exemplary attitude.
- Superior attention to detail, excellent interpersonal skills, ability to multitask while consistently achieving project goals on-time.
Roles & Responsibilities:
- Manage day to day operations for personal technology and service business.
- Proactively meeting customers’ needs with superior service, responding to customer requests effectively.
- Reliably executing project creation and research while meeting strict deadlines.
- Materials packaging and shipping, assist purchasing and invoicing.
- Correspondence preparation, proofreading, editing, while maintaining attention to detailed instructions.
- Volunteerism, assisted living outreach.
- Perform market research, design promotional marketing items.
- Develop creative ideas to further company vision.
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Example 14:
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Personal Assistant
Location: Atlanta, GA
Experience: 6 Years
- Perform various secretarial/clerical duties such as documenting, photocopying, faxing, and mailing, answering phone calls and organizing filing system.
- Prepare agendas and paperwork for all meetings, create and distribute minutes and created newsletters.
- Self-starter that can work independently or with a team.
- Creative problem solver, recognized for getting most of out of limited resources.
- Accustomed to fast paced offices, juggling multiple tasks simultaneously.
- Maintain excellent written and oral communication skills.
- Plan and coordinate events and meetings.
Skills:
- Microsoft Office (Word, Excel, Power-point).
- Calendaring (Outlook).
- Database Management (Access, Oracle).
- Records & Supplies Management.
- Reports and Letter Drafting.
- Events Coordination.
- Travel Arrangements.
- Training and Presentations.
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Example 15:
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Personal Assistant
Location: Houston, TX
Experience: 4 Years
- Performed extensive calendar management and organization of meetings and appointments, reviewed Vice President’s e-mail for action and response, anticipated and prepared meeting pre-reads, and informed Vice President of all due dates and other time-oriented requirements.
- Demonstrated problem solving of a highly confidential nature requiring discretion and exercise of independent judgment.
- Organized video and teleconferencing meeting rooms, prepared and reconciled monthly expenses, and prepared and distributed confidential materials for personnel capability.
- Processing of newly hired and/or exiting employees for a division headcount of 900.
- Managed domestic and international travel and prepared detailed itineraries, processed travel visas and passport renewals, acquisition of office supplies and equipment, and coordinated internal office relocations.
- Participated in educational opportunities and maintained personal networks to stay up-to-date on job knowledge.
- Provided administrative support to the Discipline Capability/Human Resources team as required.
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These are some sample resumes/cv of Personal Assistant. With the help of these examples, you can create a well-crafted resume yourself. You can select any of the lines/sentences from these all examples. Combine them, edit them and use them to make an effective resume. These resume samples can help you decide what experience and accomplishments to include your resume. It also guides for the proper highlighting points.
There are more than 335,000Â of active jobs online for the position of Personal Assistant in the USA. If you are looking for Personal Assistant jobs, you can check it here. Find the job suitable to you and start applying with your fresh and updated Personal Assistant resume and improve your chances of getting the job.
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